As your list of monitored domains grows, organising it stops being optional. Domainyze uses folders to group domains however your work is actually divided.
Watchlist and Portfolio come first
Before folders, every domain sits in one of two lists, and the distinction decides what is monitored:
- Watchlist: names you do not own and want to acquire. Monitored for availability and lifecycle stage.
- Portfolio: names you own. Monitored for expiry, SSL and DNS as well.
Folders subdivide either list. They do not change what is monitored.
Using folders
- Create folders for any grouping you like. Paid plans have no folder limit.
- Move domains between folders at any time, individually or in bulk.
- Filter by folder from the dashboard to work on one group at a time.
Segmentation schemes that hold up at scale
Past a hundred domains, an ad-hoc folder structure becomes as hard to read as no structure. These four schemes are the ones that keep working:
- By client or project. If you are an agency, one folder per client keeps their assets separate and makes handover trivial.
- By registrar. A folder for each registrar means an alert tells you which login you need before you go looking for it. This is the single highest-value scheme for a portfolio spread across several registrars.
- By business unit. Marketing, internal tools, defensive registrations.
- By priority. A "mission critical" folder for the names that justify DNS and SSL monitoring, separate from the long tail that does not.
Pick one primary scheme and be consistent about it. Two half-applied schemes are worse than one imperfect one.
Getting a large portfolio in
Do not add domains one at a time. Export from your registrars and use the CSV import to onboard the whole portfolio at once; it handles duplicates and normalises what you give it. See How to import domains from CSV.
A useful first move is to import everything into a single "audit" folder, let it check once, and then sort from the results rather than from memory. The status you find is frequently not the status you assumed.
Keeping it honest over time
- Standardise folder names. A convention you can predict is worth more than a clever one.
- Audit with the last-checked column. A domain that has not been checked recently is usually one whose monitoring is off or paused, not one the system forgot.
- Route by folder, not by volume. Send the mission-critical folder's alerts to Slack and let everything else go to email. See How to customize alert frequency.
Use the watchlist defensively too
Folders are also how a defensive perimeter stays manageable. Add common misspellings of your brand and the extensions you do not own to a dedicated watchlist folder; if a squatter lets one drop, you hear about it first. See What is domain availability monitoring?
Reporting to other people
If you manage domains on someone else's behalf, the weekly summary email is the artefact to send them: every alert raised in the last seven days, upcoming expirations and any watched name that was taken before you heard. It is enough to show that renewals are being tracked without anyone needing a login.